We built this after watching wellness practitioners burn out chasing client check-ins by hand
A team of automation specialists, ex-wellness operators, and GHL builders who got tired of seeing nutrition coaches and integrative-medicine clinics drown in the unscalable manual work that should have been automated years ago.
It started with one nutrition coach drowning at 11 PM
Three years ago, we were a general-purpose GoHighLevel agency. We built funnels for everyone. The work was fine. The results were fine. Then we onboarded a nutrition coach managing 60 active clients on a 12-week program, and everything changed.
She was writing 60+ daily check-ins by hand, every morning, every weekend. Renewals were slipping because she had no bandwidth to pre-warm them. She was thinking about scaling back from coaching to consulting because the work didn't scale.
We built her an automated check-in engine, a renewal pre-warm sequence, a branded client portal, and a milestone-celebration flow. Her renewal rate jumped 38% in 90 days — and she got her mornings back. She kept calling us with the same line: "Build this for every wellness practitioner. They all need this."
So we did. We narrowed our entire agency to one niche: wellness practices. We took everything we learned from her account and turned it into a snapshot — refined and re-refined as we installed it for the next practice, and the next. Today, that snapshot powers nutrition coaches, functional-medicine clinics, hormone-balance practitioners, gut-health protocols, and longevity coaches across four countries.
Boston Nutrition Coach · 90-day results
Illustrative scenario based on the anonymized first deployment. Individual results vary by modality, client volume, and existing setup.
What makes us different from a generic GHL agency
Most GHL agencies are generalists. They sell the same funnel template to a chiropractor and a divorce attorney. The result is mediocre for both. Everything in our snapshot — the intake forms, the email copy, the SMS scripts, the AI receptionist's qualifying logic, the pipeline stages, even the way we handle health-claim language — was written specifically for wellness practitioners by people who have watched dozens of practices use this system in the wild.
When a discovery-call lead comes in, our AI knows to ask about chronic symptoms versus acute goals. When a hormone-balance prospect submits an application, our AI captures cycle phase and recent labs. When a gut-health client books, the AI asks about elimination diet history. That specificity is the difference between a snapshot that "kind of works" and one that lifts renewals 42%.
Our values
Six rules we hold ourselves to — that's the agreement we make with every practice we work with.
Practitioners' time is sacred
No bloated dashboards, no theory-heavy training, no 'let's hop on a call' emails. Everything we ship works on day one.
Done-for-you, always
We install. We configure. We customize. The practitioner focuses on practitioning.
Transparent pricing
$997 once. No upsells, no monthly subscription traps. The only ongoing cost is your GoHighLevel subscription — paid directly to GHL.
HIPAA-aware by default
Our practitioners handle protected health information daily. Our copy patterns, NDAs, and access controls were designed with PHI risk in mind from the start.
Real support
10 dedicated hours within 15 days. Real humans, not chatbots, not ticket queues.
One niche · all the focus
We chose wellness practices and never looked back. Every workflow tuned for nutrition, functional, hormone, gut, longevity — none of it generic.
From generalist agency to wellness specialists
Same relationship, same standards
Whether you buy the snapshot ($997 one-time) or hire a dedicated Wellness GHL VA ($700–$1,500/month), the relationship is the same: we treat your practice's CRM as our own. NDAs are signed before any access. Background-checked VAs only. Direct line to our team. Loom walkthroughs after every major change.
If you want to see exactly how the snapshot works for your specific modality, the fastest way is to book a free 30-minute demo. We'll walk through the system live, tailored to your protocols. No pressure. No upsells.