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24/7 Auto-Booking · 3-Stage Reminders · 70% Fewer No-Shows

Recipe & Protocol Library
your calendar runs itself

A searchable library of recipes, protocols, education videos, and downloadable PDFs — gated per program, drip-fed by program week, branded to your practice.

3-stage
Reminder cascade
70%
Fewer no-shows
<60s
Book to confirm
Week of May 11 LIVE
MON 11
9:00 AM
Discovery Call
booked via AI · M. Rivera
TUE 12
WED 13
2:00 PM
mental wellness
AI intake · J. Patel
THU 14
FRI 15
10:00 AM
functional medicine
SMS confirmed · R. Cho
LIVE booking · 11:42 PM tonight
Mon 9:30 AM · Longevity intake · auto-assigned to Atty. Olsen
The reminder cascade in numbers

What happens when the AI owns your calendar

70%
No-show rate reduction
across 1,400+ booked consults
3-stage
24h · 1h · 15min cascade
SMS + email + voice
93%
Consults confirmed before arrival
vs 41% baseline
$8.4K
Avg monthly value recovered
at $1.2K avg case value

Recipe & Protocol Library

If you’ve ever sent the same recipe PDF in DMs five times this week, you need this. Every wellness practice accumulates a sprawling content library — recipes, protocols, education videos, mindfulness recordings, supplement guides. Most of it lives scattered across Google Drive, Notion, Loom, and personal devices.

This pulls everything into one branded, gated, searchable library inside your client portal.

What lives in the library

  • Recipe collection — tagged by dietary restriction, goal, prep time, season
  • Protocol PDFs — gated by program stage (so a Stage-1 client can’t accidentally consume Stage-3 instructions)
  • Education video library — your Looms, your Vimeo content, embedded inline
  • Audio recordings — guided meditations, breathwork, talk recordings
  • Worksheets and trackers — food logs, mood logs, symptom journals
  • Supplement guides — what to take, when, why, with reorder links

Gating logic

  • Tagged by program tier — Lite-tier clients see one library, Premium see another
  • Drip-released by program week — Week 4 content unlocks only at Day 28
  • Modality filtering — gut-restore clients see gut-restore recipes; hormone clients see cycle-aware content
  • Locked content shows a teaser + upgrade path

Why drip-release matters

Wellness programs work because of stage-appropriate guidance. A Week-1 client who suddenly has access to Week-12 content gets overwhelmed and drops out. The library protects them from overwhelming themselves.

Why search matters

Clients shouldn’t have to ask you where the lasagna recipe is. They should be able to type “low-FODMAP one-pot” and find it in 5 seconds. Search lifts both client satisfaction and practitioner sanity.

Branded PDFs

PDFs auto-generate with your branding. When a client downloads a recipe, supplement guide, or protocol, the PDF comes out with your logo, your colors, your contact info — turning content into a referral asset every time.

Setup

We import your existing content (Drive, Notion, Loom, Vimeo, wherever it lives) during the 10 dedicated hours and structure the library with your tags, gating, and drip rules.

Walk through the library →

The 3-stage reminder flow

From booking to retainer — 4 touchpoints, zero manual work

Each stage uses a different channel + a different message. Mid-tier conversion lift comes from sequence, not volume.

1
24 hours before — SMS + email confirm
Caller receives a friendly recap with the office address pinned on a map link, calendar invite (.ics) attached, and a one-tap reschedule URL. 38% of no-shows are caught at this stage.
2
1 hour before — SMS nudge with prep checklist
Practice-area-specific prep ("bring police report and insurance card", "bring last 3 months of statements"). Reschedule link still live. Single-tap "I'll be there" reply marks attendance.
3
15 minutes before — final ping + parking info
Last-mile detail: where to park, suite number, who to ask for. For virtual consults, the Zoom link auto-launches. This stage alone recovers 12% of would-be no-shows.
4
If no-show — recovery within 60 minutes
AI calls back the next available business minute, offers a same-week reschedule, and either rebooks or routes to a paralegal callback. 70% of missed consults reschedule from a single workflow.
Sample reminder thread

What every booked consult receives

Real copy from a confirmed wellness intake — names redacted. Tone matches your practice voice, not GHL defaults.

Olsen & Crane Law · Reminders
Today · 5:00 PM → tomorrow 8:45 AM
O
Hi Maria — confirming your free consult tomorrow 9:00 AM with Atty. Olsen. Address + calendar invite attached. Reply Y to confirm or tap here to reschedule. [map.link]
Y
M
O
See you at 9. Please bring (1) the police report (2) photos of the vehicle (3) any treatment receipts. Suite 410, parking validated. — Olsen & Crane
O
15 min until your consult. Atty. Olsen is ready. Ask reception for "Maria R. — 9 AM intake." Parking on floor 3, validated.
Before vs after

The missed-show rate before — and after — the cascade

BEFORE
38%
No-show rate · paralegal hand-typing reminders · 1 SMS the morning of, if anyone remembered.
AFTER
11%
No-show rate · 3-stage cascade + 60-min recovery callback. Zero paralegal time. 70% of missed slots rebook same week.
Bottom line: at a $1,200 avg case value, a 27-point no-show reduction across 60 weekly consults recovers ~$19K/month in pipeline that used to evaporate.
Stop chasing no-shows

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Included in the $997 Wellness Snapshot. Free A2P 10DLC. 10 dedicated config hours. Lifetime template updates.

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